Team Assistant / Administrator – Boutique Investment Firm – London (Part-Time, Temporary)

Our client, a boutique investment firm in London, is seeking a professional and proactive Team Assistant / Administrator to join their office on a part-time ongoing temporary basis. This role offers the opportunity to work within a highly regarded firm, supporting the London office under the guidance of the Office Manager.

This position is perfect for someone who enjoys a varied role combining administrative duties with front-of-house responsibilities. The role is office-based and requires availability for 3 days per week.

Key Responsibilities

• Answer reception phone calls, take messages, and direct enquiries appropriately.
• Handle administrative tasks, including printing, scanning, and photocopying documents and invoices.
• Manage the online registration system for contractors and guests.
• Receive deliveries and interact with contractors to ensure seamless operations.
• Provide light inbox management, flagging important emails to the Office Manager.
• Assist with arranging travel and preparing itineraries for employees.
• Maintain a tidy and well-stocked kitchen area.
• Act as a friendly and professional point of contact for employees in the office.

Person Specification

• Experience: Minimum 1–2 years’ experience as a Team Assistant / Administrator, preferably within Investment Management or Financial Services.
• Skills:
  • Confident working in a professional, corporate environment.
  • Excellent attention to detail.
  • Flexible and adaptable to changing priorities.
  • Reliable and trustworthy with a proactive approach.
  • Outstanding communication skills, both verbal and written.
• Attributes:
  • Professional and eloquent demeanour.
  • Positive attitude with a willingness to assist with a variety of tasks.

Details and Benefits

• Hourly Rate: £16–£18 per hour plus holiday pay (DOE).
• Contract: Part-time, temporary (3 days per week, ongoing basis).
• Location: Office-based in London.
• Opportunity: Gain experience in a highly regarded boutique investment firm with a dynamic and supportive team.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit for a wide range of roles, including Team Assistants, Personal Assistants, Executive Assistants, Office Managers, Chief of Staff positions, and HR roles, connecting businesses with exceptional talent.

Our expertise extends to supporting investment and financial services firms in London, as well as other key locations such as Manchester, Birmingham, Leeds, Bristol, and internationally. Whether you’re hiring for temporary, permanent, or fixed-term contracts, we specialise in matching businesses with outstanding candidates who excel in administrative and organisational support roles. Let us help you find the perfect fit for your organisation.