Job Title: Team Assistant – Premier League Football Club | Location: London | Salary: £16 - £18 per hour

We are currently looking for an experienced Team Assistant to join a Premier League football club in London on a temporary basis. This is a unique and exciting opportunity for a Team Assistant looking to work in a dynamic, fast-moving, and creative business. The assignment will start ASAP and will run for 2-3 months while they recruit someone permanently for the position.

In this role, you will support a wider team of PAs and EAs by arranging complex global travel and creating detailed itineraries for a large team of Sales and Partnership Managers who travel extensively for client meetings. You’ll also enjoy getting involved with a wide range of ad hoc support tasks and projects. As the first point of contact for the office, you will have a visible, ambassadorial role, welcoming clients and visitors, setting up meeting rooms, arranging catering and refreshments, organising events, and more!

Key Responsibilities:

• Administration of international travel and other logistical arrangements, including handling visa applications, passport renewals, flights, cars, hotels, restaurant bookings, etc.
• Managing and rearranging constantly changing schedules, flights, and bookings while ensuring cost-effectiveness.
• Coordination of visits from clients, partners, and VIP guests.
• Diary management and ensuring all bookings are accurate and adhere to company policies.
• Building strong relationships with key contacts across ground transportation, airlines, hotels, and restaurants.
• General administration duties, including processing expenses and raising purchase orders.
• Meeting and greeting guests, setting up meeting rooms, and providing guest hospitality.
• Handling ad hoc errands and runner duties on and off-site.
• Supporting and managing events.

Skills and Experience:

• A team player, capable of supporting a diverse group of individuals with different personalities and work styles.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office applications.
• Impressive attention to detail in all areas of work.
• Ambitious, hardworking, and extremely proactive.
• Flexible in attitude to work and hours, able to adjust to various time zones when required.
• Innovative thinking with a positive outlook.

If you have strong experience in arranging team travel, possess expert organisational skills, and have a proactive attitude with the ability to take initiative, then please apply!

Salary: £16 - £18 per hour (depending on experience).

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We also provide support to founders and recruit a broad range of HR positions. Our services cover various roles across the UK, including London, Manchester, Birmingham, Leeds, Liverpool, and Bristol. Whether you’re hiring a Team Assistant or looking for an Office Manager, Lily Shippen is your trusted partner for connecting exceptional talent with outstanding opportunities.