Team Assistant – Investment Firm
Location: City of London (Hybrid, 4 days in office, 1 day remote)
Contract: Temporary (3 months, with potential for extension)
Salary: £22 - £25 per hour + holiday pay

An urgent opportunity has arisen for a Team Assistant to join a prominent investment firm in the City of London on a temporary basis. This three-month role is primarily office-based, with one day per week working from home, and offers a visible position supporting senior asset and fund managers with key administrative tasks. This busy, varied role requires a high level of multitasking and a proactive approach.

Responsibilities:

• Diary Management: Coordinate meeting schedules and logistics, including conference calls, rooms, and refreshments.
• Travel Arrangements: Plan and organise travel for the team with required authorisations.
• First Point of Contact: Handle internal and external queries with professionalism.
• Internal Collaboration: Work closely with internal teams to ensure seamless process completion and timely information sharing.
• Expense Management: Input and reconcile team expenses via Concur.
• Documentation Preparation: Prepare PowerPoint presentations, reports, and other documents in required formats.
• Stakeholder Relationships: Build strong networks with both internal and external contacts.
• Committee Support: Assist with the administration of Investment Committee papers.
• Ad Hoc Projects: Support with project work and provide cover within the support team as needed.

Skills and Experience:

• Proven experience in team support roles within financial services or corporate settings.
• Strong organisational skills, with a proactive and adaptable attitude.
• Competent in multitasking and handling varying priorities in a fast-paced environment.
• Excellent communication skills, both written and verbal, in English.
• Familiarity with Concur and Microsoft Office Suite, particularly PowerPoint and Word.
• Ability to work both independently and as part of a team, offering flexibility and support.

This role provides a unique opportunity to support a high-calibre investment team in a demanding and rewarding setting. If you’re adaptable, detail-oriented, and skilled at managing multiple priorities, we’d love to hear from you!

Lily Shippen – Experts in Investment Firm Support Recruitment

Lily Shippen's business support team specialises in recruiting exceptional Team Assistants, Executive Assistants, Office Managers, and PAs for temporary, permanent, and fixed-term roles. Operating from our London and Manchester offices, we connect businesses with top talent across the UK and internationally, ensuring smooth recruitment tailored to each client’s needs.