We are delighted to be recruiting a Virtual Executive Assistant to provide high-level remote support to three members of the Senior Management Team (SMT) within an Edinburgh-based organisation. This opportunity is ideal for an experienced self-employed Virtual Assistant who has capacity to take on a new client for 1.5 days per week, working remotely during standard office hours.

Virtual Executive Assistant (Self-Employed) – Senior Management Team
Remote | 1.5 Days per Week | Standard Office Hours | Hourly Rate £25 per hour

This is a key role that ensures the SMT can focus on strategic objectives while you manage their diaries, coordinate meetings, liaise with stakeholders, and handle administrative tasks from a virtual set-up.

Please note: This position is offered on a freelance, self-employed basis. You must already be set up to operate as a Virtual Assistant with the ability to commit regular availability, on an ongoing basis.

Key Responsibilities:

• Act as a gatekeeper for three SMT members, ensuring smooth and professional communication

• Liaise with internal and external stakeholders on behalf of the Senior Managers

• Draft, proofread, and edit documents and correspondence

• Remotely manage complex diaries and coordinate meetings, ensuring all parties are well-prepared

• Lead the coordination and agenda for the weekly Edinburgh office meeting (virtual attendance)

• Arrange national and international travel, including flights, accommodation, and visa logistics

• Maintain document records, submit expenses using Accounts IQ, and prepare materials for meetings and reports

• Manage all sensitive information with confidentiality and discretion

What We’re Looking For:

• Experienced Virtual Assistant or Executive Assistant with a strong track record of remote support

• Set up as a self-employed service provider with availability for 1.5 days per week

• Exceptional organisational and communication skills

• High level of professionalism and ability to work autonomously

• Proficient with Microsoft Office and confident using internal systems and travel booking platforms

• Comfortable supporting multiple senior stakeholders and working to tight deadlines

Lily Shippen – Experts in Virtual and Executive Assistant Recruitment

Lily Shippen is a leading business and executive support recruitment agency in the UK. We are proud to be specialists in Virtual Assistant recruitment, working with experienced, self-employed professionals who support entrepreneurs, leadership teams, and businesses across a range of sectors.

We provide expert support to founders and business owners, including placements via the Access to Work scheme and on a flexible hourly rate basis. Our recruitment services cover temporary, permanent, and contract roles across London, Manchester, Birmingham, Cheshire, Edinburgh, and remote roles across the UK and internationally.

Whether you're looking to hire a Virtual Executive Assistant or explore our broader offering in Executive, HR, or business support recruitment, we tailor our solutions to suit your needs.