Receptionist/Office Administrator – Financial Services Organisation (Temporary)
Location: Manchester City Centre
Hours: Full-time, Monday to Friday (8am-4pm or 9am-5pm)
Start Date: Week commencing 19th August
Contract Type: Temporary, rolling contract with an unspecified duration

A fantastic opportunity has arisen for a Receptionist/Office Administrator to join a prominent financial services organisation based in Manchester City Centre. This role is ideal for someone with previous experience in a similar environment who is ready to contribute to a friendly and supportive team within stunning office spaces.

About the Role:
As the Receptionist/Office Administrator, you will be responsible for ensuring the smooth operation of the office, managing the reception area, and providing administrative support. This full-time office-based role is a great fit for someone proactive, adaptable, and eager to assist wherever needed.

Key Responsibilities:

• Reception Management: Keep the reception area presentable at all times, answer incoming calls, and direct them as necessary.
• Visitor Greeting: Welcome all visitors promptly and professionally.
• Meeting Room Coordination: Ensure meeting rooms are ready, manage bookings via MS Outlook, and arrange refreshments or lunches as needed.
• Supplies and Equipment Management: Order consumables, manage office equipment, perform daily checks, and maintain communal areas.
• ESG Awareness: Use eco-friendly suppliers wherever possible and maintain sustainability standards.
• Staff Catering: Set up and replenish staff catering supplies, and provide weekly breakfast or lunch as required.
• Database Management: Support CRM/database updates and maintenance.
• Event Support: Assist the PA team with event coordination.
• Mail Management: Collect, record, and distribute incoming post and deliveries, and handle hand-deliveries to clients as needed.
• IT and AV Support: Ensure meeting room screens and presentations are set up, liaise with IT, and manage video conferences through Microsoft Teams.
• Additional Support: Provide assistance to the wider PA team and perform Fire Marshall duties as required.

Person Specification:

• Experience: Prior experience in a similar role within a professional environment.
• Attributes: Team player with a personable, professional, and helpful approach.
• Presentation: Presentable and approachable appearance.
• Work Ethic: Strong work ethic, proactive, flexible, and adaptable.

This is an excellent opportunity to join a reputable financial services organisation on a temporary basis, adding real value and gaining exposure to a fast-paced environment in Manchester.

Lily Shippen – Experts in Temporary Receptionist and Office Administration Recruitment Across Manchester and the UK

Lily Shippen’s business support team specialises in connecting talented Receptionists, Office Administrators, and business support professionals with top-tier organisations. Based in London and Manchester, we provide recruitment solutions for temporary, permanent, and fixed-term roles across various industries. Whether you're seeking a Receptionist in Manchester or an Office Administrator in London, Lily Shippen is your trusted partner for finding exceptional talent.